Email Backup and Archival - part 3 - backup solutions

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Reinert says double-checking backup solutions periodically can reduce risk and enable administrators to check the timeliness of restores as well as the completeness of recoveries without the added pressure of a info loss crisis during the procedure.

Not Everything Needs To be Archived

Even though it may possibly seem that the shotgun approach of keeping every single e-mail may be the best way to stay in compliance, the truth from the matter is that a big chunk of electronic mail content can be safely deleted.

Sean Regan, director of product promoting for Symantec’s Info Management Group (, claims organizations should not get caught within the trap of believing that everything should be saved or that a perfect policy must be defined before deploying an archiving system. Looking for the perfect policy, Regan adds, can not only slow down an archiving project but also place an organization at risk by potentially having to manage email messages subject to legal holds before policies and procedures are in place.

Regan recommends that organizations start archiving broadly to enforce retention, deletion, and legal holds. Organizations must set an infinite retention policy initially and then begin to finalize the procedure of developing corporate policy particulars, he says.

Here’s another good reason to realize retention needs: Many e mail archiving companies have hidden limits on the number of communications kept or on the length of time communications are retained, states Megan Wohlford, product manager for Rackspace (www She recommends that administrators be aware from the kinds of details customers are consuming each and every day and be prepared for overage charges. Also, she adds, administrators using a company that charges in this manner need to employ a deduplicating strategy to prevent storing multiple copies from the same message.
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